Setting up Internet Mail and News for multiple users
Setting up your mail server
Setting up your news server
Using Internet Config server settings
Using Internet Config user settings
Using Internet Config font settings
Using Internet Explorer to read URLs in messages

To set up Internet Mail and News for multiple users

1. On the Edit menu, choose Switch User.
2. Click New.
3. Type in a name for the new user and click OK.
   A user folder for the new user is created and Internet Mail and News switches to this folder.
4. From the Edit menu, choose Preferences.
5. In the Mail Server tab, enter the mail information for this user.
   Select Ask For Password On Startup if you want this user to enter their POP password before the startup process completes and the user's mail is visible.
6. In the News Server tab, enter the news information for this user.
7. Click OK.

Once multiple users are set up, the Switch User dialog box will appear when the application is started and the user will need to choose their name from the list. If the user selected has the password preference on, a Password dialog box will appear and the POP password will need to be typed before proceeding.

Important:This feature allows users to create individual preferences and switch users on the fly without having to perform a complex work around. This is useful in a home or classroom where each user of Internet Mail and News needs to have a personal copy of their Internet Mail and News folders and address book. You can switch easily between users using the Switch User command in the Edit menu. Internet Mail and News can be configured to prompt you for your personal POP account password when you log on, preventing others from easily accessing your account. Internet Mail and News does not lock people out of the file system. Anyone who has access to the finder can see other user files and change, add or delete information. Multiple user support is designed to be used with a software program like Apple Computer's At Ease, which restricts access to the finder. See Apple Computer for more information about At Ease.

Tips

• When you create a new user, a folder with the user's name is added to the IMN User(s) folder in the Internet Mail and News application folder. This folder is created the first time you start Internet Mail and News. Each user folder contains that following: Address Book, Internet Mail, Internet Mail and News Prefs, and Internet News.
• To delete a user, drag the user's folder from the IMN User(s) folder to the trashcan on your desktop.
• If you are using Internet Config, use it as a template for the information that all users will share, such as the news server. Since the information entered in Internet Config will appear as the default information in the preferences dialog box for all new users, do not enter any information that is specific to one user. Internet Config is a third-party application that enables Internet applications to share preferences. If you would like more information about Internet Config or would like to download a copy, visit Internet Config Information.
• To create a new user using the finder, select the Main User folder in the IMN User(s) folder and then choose Duplicate from the File menu. Rename the folder using the new user's name, start Internet Mail and News, and choose the new user from the dialog box, to set up preferences for this user.

Related Topics
Setting up your mail server
Setting up your news server
Using Internet Config server settings

To set up your mail server

1. From the Edit menu, choose Preferences.
2. Click the Mail Server tab.
3. In the SMTP Host Name box, type the name of your mail server.
4. In the POP Account box, type the name of your mail account.
5. If your Internet service provider requires you to use a different POP port, make sure Override Default POP Port is selected and enter the number in the box.
6. In the POP Password box, type the password you use to access your mail account.
7. In the Mail Server Settings area, change settings as needed.
   • If you would like to download only new mail when accessing your mail server, make sure Ignore Previously Downloaded Mail is selected.
   • If you would like to check for mail, make sure Delete Received Mail From Server is selected.
   • If you would like to check for mail at timed intervals, make sure Check For Mail Every # Minutes is selected and enter a number for the minutes.
8. Click OK.

Tips

• The information that goes in the Mail Server area is provided by your Internet service provider.
• You can also use Internet Config to gain access to your mail account. Internet Config is a third-party application that enables Internet applications to share preferences. If you would like more information about Internet Config or would like to download a copy, visit Internet Config Information.

Related Topics
Automatically downloading messages at timed intervals
Setting up Internet Mail and News for multiple users
Setting up your news server
Using Internet Config server settings

To set up your news server

1. From the Edit menu, choose Preferences.
2. Click the News Server tab.
3. In the Server Address box, type the name of your news server.
4. If your news server requires a name and password, select This Server Requires Authentication, and fill in the User Name and Password boxes.
5. In the Server List area, click Add.
6. Repeat steps 3 to 5 for every news server you use.
7. In the Server List, select the server you want to use.
8. Click OK.

Tips

• The information that goes in the News Server area is provided by your Internet service provider.
• To delete a server from the Server List, select it in the Server List, and then click Delete.
• To change a server's information, select it in the Server List, make changes as needed, and then click Update.
• You can also use Internet Config to gain access to your news account. Internet Config is a third-party application that enables Internet applications to share preferences. If you would like more information about Internet Config or would like to download a copy, visit Internet Config Information.

Related Topics
Setting up Internet Mail and News for multiple users
Setting up your mail server
Using Internet Config server settings

To use Internet Config server settings

1. From the Edit menu, choose Preferences.
2. Click the Mail Server tab.
3. Select Get Mail Server Information From "Internet Config."
4. Click News Server.
5. Select Get News Server Information From "Internet Config."
6. Click OK.

Tips

• Internet Config is a third-party application that enables Internet applications to share preferences. If you would like more information about Internet Config or would like to download a copy, visit Internet Config Information.

  Note

  • This hyperlink points to information that is not under the control of Microsoft Corporation.

• To make changes to Internet Config, click the Launch IC button at the bottom of the Preferences dialog box. Choose Save from the Internet Config File menu, and then choose Quit.

Related Topics
Setting up your mail server
Setting up your news server

To use Internet Config user settings

1. From the Edit menu, choose Preferences.
2. Click the User Profile tab.
3. Select Get User Profile Information From "Internet Config."
4. Click OK.

Tips

• Internet Config is a third-party application that enables Internet applications to share preferences. If you would like more information about Internet Config or would like to download a copy, visit Internet Config Information.

  Note

  • This hyperlink points to information that is not under the control of Microsoft Corporation.

• To make changes to Internet Config, click the Launch IC button at the bottom of the Preferences dialog box. Choose Save from the Internet Config File menu, and then choose Quit.

Related Topics
Changing your user information
Using Internet Config server settings

To use Internet Config font settings

1. From the Edit menu, choose Preferences.
2. Click the Fonts tab.
3. Select Get Font Information From "Internet Config."
4. Click OK.

Tips

• Internet Config is a third party-application that enables Internet applications to share preferences. If you would like more information about Internet Config or would like to download a copy, visit Internet Config Information.

  Note

  • This hyperlink points to information that is not under the control of Microsoft Corporation.

• To make changes to Internet Config, click the Launch IC button at the bottom of the Preferences dialog box. Choose Save from the Internet Config File menu, and then choose Quit.

Related Topics
Changing the fonts
Using Internet Config server settings

To use Internet Explorer to read URLs in messages

1. From the Edit menu, choose Preferences.
2. At the bottom of the Preferences dialog box, click the Launch IC button.
3. In Internet Config, click the Helpers button.
4. In the scrolling list, select "http-" and then click Change.
5. Click Choose Helper.
6. Locate the Internet Explorer application, select it, and then click Open.
7. Click OK.
8. From the Internet Config File menu, choose Save, and then choose Quit.

Now when you see a blue, underlined URL in a mail message, click it and Internet Explorer will start and connect to that page.

• To set up Internet Explorer to use Internet Mail and News for the "Mailto" and "News" protocols, follow the steps above, choose Internet Mail and News as the helper for the "mailto-" and "news-" protocols, and make sure that Use Internet Config Settings (in the Options dialog box in Internet Explorer) is selected.
• Internet Config is a third-party application that enables Internet applications to share preferences. If you would like more information about Internet Config or would like to download a copy, visit Internet Config Information.

  Note

  • This hyperlink points to information that is not under the control of Microsoft Corporation.

Related Topics
Using Internet Config server settings
Using Internet Config user settings